Built for Heat Pump Engineers
RAMS, CPP & Site Documents for Heat Pump Engineers
Heat pump installations combine refrigerant handling, electrical work, and heavy plant lifting. Your RAMS need to cover F-gas compliance, electrical isolation, and manual handling in a single document.
No card needed · Used by UK heat pump engineers · CDM 2015 compliant
Built for Heat Pump Engineers
Real work, real hazards. Pick the job closest to yours to start a free job pack with the scope already filled in:
Air source heat pump installation
ASHP unit installation with outdoor condenser and indoor cylinder — covers manual handling of heavy units, refrigerant pipework, electrical connection, and noise considerations.
Start with this job →Ground source heat pump installation
Borehole drilling or horizontal trench loops — covers excavation safety, working near buried services, glycol handling, and connection to the distribution system.
Start with this job →Heat pump commissioning and servicing
System commissioning, refrigerant charging, and annual servicing — covers F-gas handling, pressure testing, electrical isolation, and working in plant rooms.
Start with this job →Hybrid heating system retrofit
Integrating a heat pump with an existing gas boiler — covers dual-fuel system isolation, refrigerant and gas pipework in proximity, and electrical modifications.
Start with this job →What You Get
Job-specific RAMS
Describe your job and get professional risk assessments covering refrigerant exposure and other trade-specific hazards.
Construction Phase Plans
CDM 2015 compliant CPPs created from your job description. Covers management arrangements, risk control, welfare, and emergency procedures.
COSHH Assessments
Smart substance search and SDS upload. Pre-loaded with common heat pump engineer substances like refrigerant gases (r32, r410a), glycol antifreeze solution, brazing flux.
Site Inductions
Digital induction sign-offs for every worker on site. Linked to your CPP and site rules. Works on any phone or tablet.
Worker & subcontractor tracking
Track certifications, insurance, and CSCS cards. Get alerts before documents expire. One view for all your workers.
Digital document sharing
Share your full document pack with clients, principal contractors, or inspectors via a secure read-only link. No login needed on their end.
Common Hazards We Cover
These are the real risks heat pump engineers face on site every day. Your RAMS will address each one with specific control measures.
- Refrigerant exposure — F-gas refrigerants can cause cold burns, asphyxiation in confined spaces, and environmental harm if released
- Electrical shock — heat pumps require dedicated electrical supplies, often three-phase, with high current connections
- Manual handling of heavy units — outdoor ASHP units typically weigh 80–150kg and require mechanical lifting or team handling
- Excavation hazards — ground source installations involve trenching or borehole drilling near buried services
- Noise exposure — compressor units and drilling equipment can exceed daily noise exposure limits
- Working with pressurised systems — refrigerant circuits operate at high pressure and must be leak-tested before charging
Key Regulations & Standards
F-Gas Regulations (EU 517/2014 retained in UK law) and BS 7671 (IET Wiring Regulations)
Heat pump installers must hold F-gas certification to handle refrigerants under the F-Gas Regulations. Electrical work must comply with BS 7671 and be carried out or certified by a competent person. MCS certification (MIS 3005 for heat pumps) is required for installations eligible for the Boiler Upgrade Scheme. CDM 2015 applies to all installation work, and ground source installations may also require compliance with borehole drilling regulations.
What's included at each tier
Starter
£0- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
Pro
£30/mo- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Integrations (Drive, Xero, Zapier)
Business
£199/mo- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Integrations (Drive, Xero, Zapier)
- Up to 5 internal team logins
- Up to 25 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Slack Site Ready readiness checks
Site Control
£675/site/mo- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Integrations (Drive, Xero, Zapier)
- Up to 5 internal team logins
- Up to 25 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Slack Site Ready readiness checks
- Permanent entrance QR: guest sign-in and contractor self-join
- CSCS credential capture, review and expiry alerts
- Digital induction gating before check-in
- Live people-on-site, attendance and audit-grade exports
- Single sign-on (SSO) with Okta or Microsoft Entra
- Public REST API with scoped account keys
- Signed real-time webhooks into your own systems
Running live sites with subcontractors? Site Control is the per-site enterprise tier above Business — entrance QR sign-in, CSCS checks, induction gating, live attendance and audit-grade exports. From £675/site per month, plus £5,000 setup.
Frequently Asked Questions
- Do heat pump engineers need RAMS?
- Yes. Heat pump installation involves electrical work, refrigerant handling, manual handling of heavy equipment, and often excavation — all significant risk activities under CDM 2015. Your RAMS should cover F-gas safety procedures, electrical isolation, lifting plans for heavy units, and any excavation or drilling work.
- How long does it take to create RAMS for heat pump work?
- Under 5 minutes with The Site Book. Describe the job — for example, 'install 12kW air source heat pump with new hot water cylinder in a semi-detached house' — and the AI generates RAMS covering unit handling, refrigerant pipework, electrical connection, and F-gas compliance, specific to your project.
- Does The Site Book cover F-gas and MCS requirements?
- Yes. The Site Book generates RAMS that reference the F-Gas Regulations for refrigerant handling and MCS 3005 for heat pump installation standards. It covers safe refrigerant charging procedures, leak testing requirements, and the documentation needed for Boiler Upgrade Scheme applications.
Why The Site Book
- UK construction compliance tool that ships RAMS + CPP + COSHH + inductions (readable and acknowledgeable in 9 worker languages, with the language audit-recorded) + worker sign-off plus Business site attendance, portal users, site files, document reviews, subcontractor evidence and inspections/actions.
- AI-generated documents are site-specific from a natural-language brief, not a template library you hand-fill - cuts writing a RAMS from 2 hours to under 5 minutes.
- Worker sign-off, PCPP import, cert tracking, and document checking sit on the £39/month Pro plan, not locked behind an enterprise contract.
- Transparent pricing: Starter £0, Pro £39/month or £360/year, Business £199/month with 5 internal team logins and 25 active site portal users.
- Build RAMS for any trade - add your own work types and method statements alongside the built-in library, reusable across projects, including a ready-made Commercial Solar PV group.
- COSHH goes deep: a standalone COSHH assessment document, upload-a-Safety-Data-Sheet extraction, a site-specific substance register and an expert-reviewed library - plus per-worker RAMS sign-off and a one-click Audit Pack that merges every compliance record into one PDF.
Ready to stop writing RAMS by hand?
Describe your job, get professional RAMS, CPP, and COSHH assessments in minutes. No credit card required.