Written by Nicola Dobbie, Founder, The Site BookLast reviewed
Worker tracking
Never get caught with an expired CSCS card
Add your workers once, use them across every project. We track their certs and alert you before anything expires.
How it works
Set it up once. Never worry about expired certs again.
Add workers to your directory
Name, trade, contact details. Do it once — they're available for every project going forward.
Upload their certs and checks
CSCS cards, first aid, IPAF, PASMA, asbestos awareness — whatever they've got. Record right-to-work checks too: share code, outcome, expiry and the evidence file. We store it all.
Assign them to projects
Drag workers onto a project. Their certs, qualifications, and induction status travel with them.
We alert you before anything expires
Email and in-app alerts before a cert or right-to-work check lapses. No more finding out on site when an inspector asks.
What's included
- Worker directory — your whole team in one place
- Cert expiry alerts — email and in-app, before anything lapses
- CSCS card capture, review and expiry tracking with card types
- First aid, IPAF, PASMA, and custom qualification tracking
- Right-to-work records — share code, outcome, expiry date and an evidence file, with expiry reminders
- Site induction sign-offs — digital signatures on any device
- Project worker assignment — know who's on which site
- Subcontractor worker tracking — their people, your oversight
- Qualification history — see what's current, what's expired, what's coming up
Full worker details and role assignments
If an inspector asks who's on site and whether they're qualified — you've got the answer in two taps.
No spreadsheets. No ringing the office. Open the app, show them the worker's profile, their certs, and their induction sign-off. Sorted.
That's the difference between compliance software and a folder full of photocopies.
Free Starter vs Pro
Your first project is free — no card needed. Pro removes the limits when you're ready to run every job through The Site Book.
Starter
£0
Get a feel for it on a real job, free.
- First project free
- RAMS generator
- CPP generator
- Site inductions
- PDF download
- Worker sign-off
Pro
£30/mo
billed yearly (£360/yr) · £39/mo monthly
Save £108/year on annual
Everything in Starter, plus:
- Unlimited projects
- COSHH library
- Toolbox talks
- Google Drive, Xero and Zapier integrations
- Save £108/yr vs monthly
Cancel online anytime. Export everything if you leave.
What's included at each tier
Starter
£0- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- Worker document signing (no per-signature charge)
Pro
£39/mo or £360/yr- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
Business
£199/mo- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
- Up to 10 internal team logins
- Site Supervisor: a field-only login for whoever runs the site
- Up to 50 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Optional 4-digit PIN for shared-link document sign-off
- Slack Site Ready readiness checks
Site Control
£675/site/mo- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- CSCS credential capture, review and expiry alerts
- Digital induction gating before check-in
- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
- Up to 10 internal team logins
- Site Supervisor: a field-only login for whoever runs the site
- Up to 50 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Optional 4-digit PIN for shared-link document sign-off
- Slack Site Ready readiness checks
- Permanent entrance QR: guest sign-in and contractor self-join
- Live people-on-site, attendance and audit-grade exports
- Single sign-on (SSO) with Okta or Microsoft Entra
- Public REST API with scoped account keys
- Signed real-time webhooks into your own systems
Running live sites with subcontractors? Site Control is the per-site enterprise tier above Business — entrance QR sign-in, CSCS checks, induction gating, live attendance and audit-grade exports. From £675/site per month, plus £5,000 setup.
Common questions about worker tracking
What certs can I track?
Anything your workers hold — CSCS cards, first aid at work, IPAF, PASMA, asbestos awareness, SMSTS, SSSTS, NVQs, and any custom qualifications you add. Each cert has an expiry date, and we alert you before it lapses so you can get renewals sorted in advance.
Can I record right-to-work checks?
Yes. For each worker you can record a right-to-work check — the share code, the outcome, the expiry date, and an uploaded evidence file — kept against their profile with expiry reminders so a time-limited right to work never slips past you. It's a structured record of the check you carry out, not a live Home Office verification: you do the check, The Site Book keeps the evidence organised and audit-ready.
How does CSCS card tracking work?
Workers present or upload their CSCS card, a manager reviews and confirms it, and the card type and expiry are stored against the worker — with alerts before it lapses. It's capture and manager review with expiry tracking, so you always have current evidence of who's carded on site.
Does it work for subcontractor workers?
Yes. You can add subcontractor workers to your directory and track their certs the same way. When they're assigned to your project, their qualification status is visible alongside your own team. If a sub's worker has an expired cert, you'll know before they turn up on site.
How far ahead do alerts go?
We send the first alert 90 days before expiry, then again at 30 days and 7 days. That gives you plenty of time to arrange renewals or replacements. You can see all upcoming expiries in one dashboard view, sorted by date.
Does this cover training compliance for my whole workforce?
Yes — that's the point of the feature. Every worker's training, tickets, and qualifications sit in one place with expiry dates, so you can see at a glance who is compliant, who is about to lapse, and who should not be on site. Add site induction records and per-worker RAMS sign-off, and you have a full training-and-competency compliance picture per project — exportable when a principal contractor, client, or auditor asks for evidence.
Where it helps and where it doesn't
Pros
- CSCS, first aid, and plant ticket expiry tracked per worker
- Right-to-work evidence records: share code, outcome, expiry and evidence file
- Automatic renewal alerts by email before a cert or check runs out
- Photo upload of cert back/front for on-site verification
- Per-project competency reporting for principal contractors
Cons
- No CSCS Smart Check API integration — uploads are manual
- No biometric authentication on cert uploads
- Subcontractor-managed cert uploads need a shared login flow (manual)
Why The Site Book
- UK construction compliance tool that ships RAMS + CPP + COSHH + inductions (readable and acknowledgeable in 9 worker languages on Business, with the language audit-recorded) + worker sign-off, including optional 4-digit shared-link PIN evidence on Business, plus site attendance, portal users, site files, document reviews, subcontractor evidence and inspections/actions.
- Generate a site-specific RAMS first draft from a natural-language brief in under five minutes, ready for competent-person review - not a template library you hand-fill.
- Controlled document workflow without an enterprise contract: version history and a recorded issue confirmation before a document is shared with a client or downloaded in the app on every plan, re-sign on revision with superseded signatures preserved plus PCPP import, cert tracking and document checking from the £39/month Pro plan - and on Business, optional named-approver routing (a designated approver accepts or rejects each version, with recorded reasons, before it can be issued) plus client approve/reject/request-changes via share links.
- Transparent pricing: Starter £0, Pro £39/month or £360/year, Business £199/month with 10 management logins and 50 active site portal users. Worker document signing has no per-signature charge; project workers count as active portal users while assigned.
- Build RAMS for any trade - add your own work types and method statements alongside the built-in library, reusable across projects, including a ready-made Commercial Solar PV group. Save a finished job as a reusable project template, or clone it, so the next job of the same shape starts from your own setup.
- COSHH goes deep: a standalone COSHH assessment document, upload-a-Safety-Data-Sheet extraction, a site-specific substance register and an expert-reviewed library - plus per-worker RAMS sign-off and a one-click Audit Pack covering documents, sign-offs, worker evidence, attendance, incidents, COSHH, permits and up to the latest 500 live Site Diary entries.
Your first project — done today
No card needed. No catch. Add your workers, track their certs, and see how it works on a real project.
Compared against the competition
How TheSiteBook stacks up
Best Construction Site Access Software UK (2026)
No single tool wins for everyone: biometric platforms secure large perimeters, payroll-led tools nail time and attendance, and only The Site Book's Site Control generates the UK CDM pack while controlling per-site contractor access.
See comparison →
Best Construction Site Sign-In App UK (2026)
Most construction site sign-in apps log who is present: SwipedOn and Sine are the easiest visitor sign-in, SignOnSite leads on geofenced construction sign-in, and only The Site Book's Site Control turns sign-in into a control gate that also generates the UK CDM pack behind it.
See comparison →
The Site Book Site Control vs Assignar
Assignar owns crew-and-plant scheduling for self-performing heavy-civil contractors; Site Control wins when you need per-site contractor access, induction gating, UK-CDM document generation and multi-company isolation at a transparent price.
See comparison →