Business plan site attendance: team logins and site files

Business plan site attendance: when Pro is enough

Pro is still the right plan for most small firms.

If you need RAMS, CPPs, site inductions, COSHH, toolbox talks, permits, incidents, site diary and branded PDFs for ongoing jobs, Pro keeps it simple: £39/month, or £360/year.

Business is different.

It is for the point where the paperwork problem has become a team problem. Not just “can we get this RAMS out?” but:

• who has signed in today?

• has the subbie seen the latest procedure?

• where are the drawings for this job?

• can the office and site team both get into the same pack?

• if something happens, can we see who was on site?

That is what the Business plan is for.

What Business includes

The Site Book Business is £199/month.

It includes everything in Pro, plus:

• up to 5 internal team logins

• up to 25 active site portal users

• site attendance and live people-on-site view

• site files, drawings, procedures and shareable update links

• priority support

In plain English: your office, director and supervisor can work from the same system, while workers and subbies get controlled access to the site information they need.

Why we built it

Small firms do not usually jump from “one person doing the paperwork” to a full H&S department.

What usually happens is messier.

A director is still on the tools. Someone in the office is chasing RAMS, certificates and inductions. A supervisor is trying to work out who is on site. Subbies need drawings, procedures and updates. The job folder lives across email, WhatsApp, a shared drive and somebody’s van.

That setup works until it does not.

Business is built for that middle stage: too big for one login, still too small for enterprise project-management software.

The site portal bit matters

Most RAMS tools stop once the PDF is generated.

That is useful, but it is not the whole job.

On a live site, people also need access to the right files and procedures. They need to know what has changed. You need a record of who was told, who signed in and what was available at the time.

The Business plan adds a controlled site portal for up to 25 active site users. Use it for site files, drawings, procedures, generated documents and shareable update links.

It is not trying to replace heavy drawing-control software for major contractors. It is a practical site-file portal for small firms running domestic and light commercial work.

Site attendance: not payroll, not timesheets

Business also includes site attendance and a live people-on-site view.

This is for H&S visibility, emergency roll call and audit evidence. It is not payroll software. It is not meant to become another admin burden.

The practical question is simple: if something happened today, could you quickly see who was on site?

For a one-person job, that is obvious. For a firm with a few lads, a couple of subbies and visitors coming in and out, it stops being obvious very quickly.

How Business compares with Pro

Choose Pro if:

• one office login is enough

• you mainly need documents and site records

• workers only need sign-off links

• you do not need a controlled site portal

• £39/month or £360/year is the right fit

Choose Business if:

• more than one internal person needs a login

• you want workers or subbies to access site files through a portal

• you need live people-on-site visibility

• your site files, drawings and procedures need to sit with the job pack

• priority support matters during rollout

The important bit: Business is not there to hide normal CDM paperwork behind a higher tier. Pro still covers the core ongoing paperwork for most firms.

Who Business is for

Business is built for small construction firms, usually around 2–10 people, running several jobs at once.

Typical fit:

• general builders running extensions and refurb jobs

• firms with a working director plus an office/admin person

• small Principal Contractors coordinating a few trades

• contractors that need a clearer site record before taking on bigger jobs

• firms trying to get out of WhatsApp-and-folder chaos

It is not aimed at tier-1 contractors with a full H&S department. If you need complex programme controls, enterprise drawing management and deep procurement workflows, you will probably need a heavier system.

Why the price is £199/month

Business is priced for firms that need shared access, site-user access and rollout support, not just more PDFs.

The value is not “one more document”. It is keeping the job pack, site files, attendance and team access together before the admin becomes a mess.

If you only need paperwork, use Pro. If the whole team needs to work from the same site record, use Business.

Start with one free job

If you are not sure, do not start with Business.

Start with the free first project. Build one real job pack. Review the RAMS, CPP and induction. See if the workflow fits how your firm actually works.

Then use Pro for ongoing jobs, or move to Business when shared logins, site portal users and attendance become worth it.

Start your first project free

See pricing