What your workers see when they open the crew link
Available on all plans
You don't need to brief the crew on an app. The crew sign-off link opens in any phone browser and takes each worker through the same short flow.
The worker's flow, step by step
They open the link you sent and pick their name.
The claim page lists the project's worker roster. Names not on your Workers list can't join — there's no self-registration.
They land in their personal portal.
It lists the documents that need their signature — site induction, toolbox talks, the emergency plan, and RAMS if you've required it — plus anything shared view-only.
They read each document, then sign.
The sign step unlocks after they've read through the document. Each signature is timestamped and tied to the exact document version.
What you see on your side
Signatures appear on the document's Worker Sign-Off panel as they come in — see where to check who has signed.
Frequently asked questions
Can a worker sign for someone else?
Each worker claims their own name and gets their own personal portal link. Signatures are recorded against the claimed name with a timestamp. Like any signature process, tell your crew to sign for themselves — the audit record shows exactly which name signed, from which claimed identity, and when.
Can workers skim straight to the signature?
No — the portal walks each document step by step, and workers have to page through the content before the sign step unlocks. Each sign-off records how the read was proven.
What about COSHH assessments?
Workers can read COSHH assessments in the portal, but COSHH is view-only — it doesn't collect signatures.
Related guides
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