01
Import the spreadsheet
Bring in the register you already maintain. Review the sheet, columns, dates, duplicates and proposed updates before committing anything.
Use case · Construction plant register
Know what equipment you have, where it is and what the record supports
For builder-run firms that have outgrown a spreadsheet but do not need a fleet telematics or hire-accounting platform.
Who it fits
Significant equipment across more than one live job
Keep owned, hired and subcontractor-supplied equipment in one company record, then attach the right assignment period and evidence trail to each project.
- Builder-run firms with roughly 10–50 employees
- Small and medium contractors managing 20–200 significant equipment items
- Builders running owned and hired plant across several projects
- Principal contractors using Business for their own company equipment
Working flow
From the office register to the project evidence request
02
Record the project period
Plan the item, approve it, mark it on site and remove it when it leaves. A return to the same project starts a new preserved assignment period.
03
Keep field evidence connected
Record checks, failed items, defects, corrective actions and quarantine against the asset and the project where the event occurred.
04
Answer the evidence request
Export the register or project history and include Plant records in the Audit Pack, with explicit unknowns where the stored history cannot support a stronger claim.
The register records evidence; it does not make the safety decision
Track LOLER certificates and dates, PUWER inspection evidence and your own configured check schedules. A status reflects those recorded requirements. It does not perform an examination, guarantee PUWER compliance, prescribe every interval, certify an item as safe or replace competent-person judgement.
Business is the working plan for this use case
Starter
£0- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- Worker document signing (no per-signature charge)
Pro
£39/mo or £360/yr- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
Business
£199/mo- Up to 10 internal team logins
- Site Supervisor: a field-only login for whoever runs the site
- Plant & equipment register with project assignment, certificates, inspections and defects
- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
- Up to 50 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Optional 4-digit PIN for shared-link document sign-off
- Slack Site Ready readiness checks
Site Control
£675/site/mo- Up to 10 internal team logins
- Site Supervisor: a field-only login for whoever runs the site
- Plant & equipment register with project assignment, certificates, inspections and defects
- Risk Assessments (RAMS)
- Construction Phase Plans (CPP)
- Site inductions
- COSHH assessments (standalone doc, SDS upload, site-specific register)
- Worker cert tracking and expiry alerts
- Right-to-work evidence records
- Subcontractor tracking
- Toolbox talks
- Worker document signing (no per-signature charge)
- Integrations (Drive, Xero, Zapier)
- Up to 50 active site portal users
- Site attendance check-in/check-out
- Multilingual worker inductions (9 languages)
- Optional 4-digit PIN for shared-link document sign-off
- Slack Site Ready readiness checks
- Permanent entrance QR: guest sign-in and contractor self-join
- CSCS credential capture, review and expiry alerts
- Digital induction gating before check-in
- Live people-on-site, attendance and audit-grade exports
- Single sign-on (SSO) with Okta or Microsoft Entra
- Public REST API with scoped account keys
- Signed real-time webhooks into your own systems
Running live sites with subcontractors? Site Control is the per-site enterprise tier above Business — entrance QR sign-in, CSCS checks, induction gating, live attendance and audit-grade exports. From £675/site per month, plus £5,000 setup.
Where it helps and where it doesn't
Pros
- One company register for owned, hired and subcontractor-supplied equipment
- Project assignment periods show where an item was used and preserve the history when it leaves
- Site teams can record Plant checks, defects and corrective-action follow-up from the project
- Plant history and available evidence can be carried into the project's Audit Pack
Cons
- Designed for significant equipment records, not stock control for every low-value consumable
- No telematics, utilisation, fuel, servicing workshop or hire-accounting module
- A green register state reflects recorded requirements and evidence; it never replaces a competent person's decision
Upload the spreadsheet you already have
Keep its useful data, then connect the register to the projects and evidence that spreadsheets leave separate.