Site attendance: who's on site, history and reports
Business and above
Open your project's Access tab. The H&S attendance section is the live picture — who's on site right now and since when — with the full Attendance history further down. On a phone, tap the Jump to section button at the top of the page to go straight to any section instead of scrolling.
Live view and roll-call
Each active check-in shows the person, company and time in, with a Check out button for managers. For an evacuation, the roll-call panel at the top of the page gives you the live list to muster against.
In the Site Book app on Business or Site Control: open the project, go to Site access, then the Evacuation card. Tap Start evacuation to snapshot everyone on site, mark each person Mark safe / Mark unaccounted as you account for them, then End evacuation to stand down once everyone is safe. Roll-call PDF downloads the same record and opens the share sheet to send it on. Site Control accounts also see pending Smart Gate join requests on this screen; Business accounts see attendance and evacuation without that Site Control-only section.
History, corrections and exports
Scroll to Attendance history for every past check-in and check-out.
On a phone, Jump to section at the top of the page takes you straight there. Use Load older history to page back through the record.
Click Correct on a row to fix times.
Add correction notes — the change is recorded with its reason.
Export from the H&S attendance header.
Export all, Export monthly log, Download monthly H&S CSV / PDF, plus View audit log and Export audit CSV for the audit trail of changes.
RAMS sign-off status lives here too
The Access tab's RAMS sign-off section (toggle: Required) shows per-worker Signed / Outstanding rows for each RAMS version — the site-access view of the same records as the document's Worker Sign-Off panel.
Frequently asked questions
How do workers check in?
From their side — through their portal link, or on Site Control through the site entrance QR. You see the live list on the Access tab and can check anyone out manually.
Someone forgot to check out — can I fix the record?
Yes. In Attendance history, click Correct on the row, set the right times, add a correction note and save. Corrections are recorded, not silent edits.
What if the app loses connection just after I end an evacuation?
Once the app confirms the evacuation ended, it keeps that record in Recent evacuations even if the next refresh fails. Where several marshals are working at once, the app keeps the latest confirmed roll-call and orders Recent evacuations by when they started, rather than by which response arrives last. The roll-call PDF needs a connection to download. Failed refreshes show the last confirmed information with a warning; a confirmed loss of access hides the affected information instead. If you open the app, or switch back to it, more than about four hours after the last confirmed refresh, the evacuation screen shows Roll-call hidden instead of the stored copy until you reconnect and the next refresh succeeds — this protects people's details if access was revoked while the device was offline. A roll-call already on your screen is not cleared just because time passes, or when you briefly open a system panel such as Control Centre; that check happens only when you open the app or switch back to it. The stored copy is also dropped once the app can confirm the evacuation was started, ended, or corrected someone from safe back to unaccounted on another device while it was closed, so a reopened app never shows a roll-call state that another marshal has already superseded.
Where's the monthly H&S report?
In the H&S attendance section header: "Download monthly H&S CSV" and "Download monthly H&S PDF" cover the current month, alongside full exports and the audit log.
Related guides
Didn't answer it? Email [email protected] — we'll get back to you by email.