Keep a site diary

Click Add Today's Entry.

Set workers on site, the weather, temperature and wind speed.

Wind speed (mph) is optional but worth recording whenever anyone is working at height — it is the number a scaffold or roofing decision gets judged against later.

Write what work was done today — the one required field.

Add issues or safety concerns, delays and visitors if there were any; they render as their own highlighted lines in the record.

Attach photos with Add, then click Save Diary Entry.

In the Site Book app (Pro and above), open Projects, choose your project, then tap Site diary and New diary entry.

Fill in the form, tap Dictate notes to speak the progress notes, tap Add photo for pictures, then tap Save entry.

Dictate notes turns into Stop while it is listening — tap it again and the words are added to the progress notes. Save entry and Add photo wait while a dictation or a photo upload is still running, so an entry is never saved without the sentence you just spoke or the picture you just added. Cancel works during a dictation. During photo selection, upload, removal or saving, Cancel and the phone’s back gesture wait for the action to finish. A refused back gesture does not close the form later: tap Cancel again if you still want to leave. After a successful Save, the form closes. If a previous microphone session is still finishing, Dictate shows a message asking you to try again; wait briefly and tap it again. Switching accounts opens a fresh form. An access refresh in the same account keeps your typed fields and photos already added to the form, but stops the previous capture. Start that photo selection or dictation again; its late result will not change the retained draft.

Click the pencil icon on the entry you want to change.

It opens in the same form you wrote it in. Change any field, add or remove photos, then click Save changes — or Cancel to leave it as it was. In the Site Book app, if someone else saved a change to the same entry while you had it open, your save is refused with a "this entry changed while you were editing it" message and the entry refreshes — re-check it against their change and save again rather than overwriting it.

In the mobile app, open the diary entry and tap a photo's thumbnail to remove it.

Each thumbnail in the entry's photo strip is itself the remove control — there is no separate bin icon on a photo. Tap Add photo to attach another: the picker opens, and the photo joins the entry once the upload finishes. Removal takes effect immediately; you do not need to tap a separate save. (Available on the Pro plan and above, same as the diary itself in the app.)

Click the bin icon to delete an entry, then confirm.

Account owners and admins are warned that this is permanent. A site supervisor (a Business and above role) sees a different message: their delete hides the entry but keeps it, so an owner can put it back.

Owners and admins: restore a deleted entry with Restore, at the bottom of the Site Diary.

Deleted entries are listed there with the date struck through, visible only to owners and admins. Restoring brings back the original entry and its photos. Deleted entries are kept out of the Audit Pack and its PDF, but they are still included — and labelled as deleted — in a Download my data request.